Verification & Staleness

Documentation drifts out of date. Verification is how Docpipe tracks which documents someone has confirmed are accurate — and flags the ones that may no longer be.

Verify a document

Each document header shows a verification status. To confirm a document is accurate:

1. Open the verification control on the document.
2. Select Verify — or Still accurate, if it was verified before and needs re-confirming.
3. Confirm. You're vouching that you've read the document and it's accurate today.

You can also turn on Re-check this periodically so Docpipe reminds you to re-verify on a schedule. A verified document shows a green Verified badge, so readers know it's been checked.

When a document needs review

Docpipe moves a verified document back to needs review when something suggests it may have gone stale. The badge tells you why:

• Edited since it was verified — the document changed after it was last verified.
• Flagged as outdated — someone marked it as no longer accurate.
• Verification expired — its periodic re-check came due.
• Verification requested — a teammate asked for it to be re-confirmed.
• Related changes elsewhere may also have made it stale.

Applying a captured change to a verified document also sends it back to needs-review, so its owner can re-confirm the new version. You can do both in one step with Apply & verify when you review a change.

Find what needs your attention

The Review queue collects the documents waiting on you, in two groups:

• Needs your verification — documents to confirm are still accurate.
• Proposed updates — changes waiting for your approval.

Verification comes first, because a document that's wrong is more urgent than one that could be better. Selecting an item opens the document so you can act on it there.